Job Description
Position Description: Assistant to the Director of Finance
Department: Finance Department
Direct Report: Director of Finance
Employment Classification: Full-time, Exempt, Regular 40 hour work week
Scope of Responsibility: Assist Director of Finance in all aspects of accounting and financial reporting.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Enter information on new hires into payroll, report new hires to Georgia Department of Labor, scan new hire’s files, set-up file folder for new hire. Prepare spreadsheets for hourly payroll, process hourly and semi-monthly payroll, process electronic funds transfers, and electronic payroll tax payments (federal and state). Prepare federal and state monthly, quarterly, and annual payroll filings. Prepare spreadsheets with employee hours worked for outside billings or journal entries to special funds.
- Enter, scan, code, and file all pledges. Enter and process check contributions into Touchpoint and prepare bank deposits. Correct or change contribution coding based on instructions from donors and the Director of Stewardship.
- Check accuracy of accounts payable entries, process and mail A/P checks, obtain approval signatures and file A/P vouchers.
- Prepare closing journal entries for new and changes to pledges contributions toward pledges, and contribution corrections. Input the monthly closing journal entries from the worksheets and documentation provided by the Director of Finance.
- Process checks from Discretionary Fund for Needy as requested.
- Interacts with external auditor; provides access to accounting records, as required.
- Obtain copier and postage meter readings at end of month and enter the data into spreadsheets for cost center allocation.
- Prepare reports, schedules, and new forms as needed by the Parish Administrator and share information on new tax and legal requirements concerning payroll issues.
- Distribute incoming mail ensuring that all checks/bills are received by Finance for timely processing.
- Create other excel spreadsheet applications requested by clergy or other staff members.
- Purge files and continue to organize finance closet to be in full compliance with the approved retention policy.
- Resolve issues with vendors, donors, banks and other external parties as problems and questions arise.
- Ensures strict confidentiality of financial records.
QUALIFICTIONS:
- Accounting and business studies at an accredited college or technical school; or years related experience and/or training; or equivalent combination of education and experience.
- Computer skills are essential to success in fulfilling the responsibilities of this job and knowledge of Microsoft Excel/Word, Touchpoint and Shelby Next is preferred.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Ability to move around the church often and to sit for long periods of time. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Work Environment
- Must be available to work from 8:30 AM-5:30 PM.
Application Process
Email resume and cover letter to Ivory Richardson, irichardson@cathedralATL.org.
Applications will only be considered if received on or before October 20, 2021.
Finalists will be required to supply references and undergo background checks.
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